How are Departmental Accounts monitored & maintained?

Departmental Accounts are monitored and maintained by each individual department or group and the GOCard system:

Set-up: Applications to establish an account are processed as they are received, and the accounts are setup in the GOCard system as indicated by the department or research grant. Each global account is set up with an account limit. In addition, account limits are set for the cardholders who have access to the account. The requesting department needs to determine what limits they want to implement so as to prevent abuse or charges in excess of budgeted amounts.
Main, Medical and Law Campus Departments and Research Grants - Global accounts limits will be established as credits, which will be charged back to the department at the end of each month.
Medstar - Global accounts for Medstar departments will be on a debit basis only. Upon receipt of an institutional purchase order, funds in the amount of the purchase order will be made available on the account.
Resets: The account limits are set to the time intervals indicated on the request. The available time intervals are daily, weekly, and monthly. Separate intervals can be set up for the account and the individual cardholders. For example, a global account limit could be set to $50 per week, and each of the cardholders limits could be set to $5 a day. In this example, as long as the $50 global account limit has not been reached, the individual cardholder could spend up to $5 on any given day.
Reports: Sales reports are generated from the GOCard system on a monthly basis to determine global account activity. Departments and grants are charged monthly for all activity, and the revenues are paid to the libraries for the use of copiers and microfiche printers.